It is important that you continually consider your formal training needs. Attached is a Learning Needs Analysis form which you need to fill in with your academic supervisor so it is important that you arrange a meeting with them as soon as possible after starting your post.

This forms the basis of your personal development plan which will be considered at your annual assessment (ARCP for ST trainees/RITA for SpRs). Please take some time to look at your training needs and choose appropriate courses to go on that will show your assessment panel that you are following a clear development plan.

There are 4 documents you need and you can download them from the  AMS webpage - AMS Guidelines for monitoring clinical academic training and progress - A guide for trainees, supervisors and assessors

  • AMS Annex A – the PDP 
  • AMS Annex B – the report of Academic Progress
  • AMS Annex C - Annual Review of Competence Progression (ARCP) outcomes
  • AMS Annex D - Example joint academic/clinical ARCP cycle

You should also consult the Gold Guide Version: GG6.FEB2016 -  page 71, para 7.95 - 7.107: The ARCP for integrated clinical and academic training programmes.

Annual Assessment (ARCP/RITA) for ACFs

Your assessment is integrated ie covers both your clinical and academic work. You should have a meeting with your academic supervisor at least two months prior to your assessment in order to discuss the paperwork and then one month in advance to sign it all off for submission for your assessment. For the academic component, you are required to complete a PDP (AMS Annex A) and submit to your school support manager in advance of your assessment with all your other paperwork. You should also submit your Learning Needs Analysis.

Annual Assessment (ARCP/RITA) for CLs

The ACF guidelines above also apply to CLs who are pre-CCT.  However, post CCT we would expect people continuing in a CL post eg 6 months grace, to have a UoB appraisal.

Information and Guidance for Academic Leads and Supervisors regarding Trainee ARCP and RITA Assessments

The new AMS document (September 2011) provides all the information for trainees, supervisors and assessors regarding monitoring clinical academic training and progress.  The academic supervisor is required to complete the AMS Annex B – the report of Academic Progress which needs to be agreed and signed by the trainee for submission to the joint academic/clinical ARCP Panel.

Mandatory Training Requirements for all Assessment Panellists

Both academic reps must have completed:

  • Severn Deanery ARCP workshop (once only) This an e-learning package, access can be given upon request, please email SEVEducation.SW@hee.nhs.uk.
  • Equality and Diversity training. This can be a local Trust version, Doctors.net or a local University version, and must have been completed within the last three years.

A complete ARCP panel constitution is as follows (minimum 3 panellists plus 2 academic reps):

  • Training Programme Director
  • 2 x Members of the Specialist Training Committee (STC)
  • External Representative (same specialty, different deanery) - 10%
  • Management/Employer Representative - 100%
  • Lay Representative - 10%
  • Academic Representative (Internal to specialty) - 100%
  • Academic Representative (External to specialty) - 100%

A complete RITA panel constitution is as follows (minimum 3 panellists plus 2 academic reps):

  • Regional Advisor
  • Training Programme Director or Chair of the Specialist Training Committee (STC)
  • 2 x Specialty Consultants
  • Deans Advisory Panel Representative - 100%
  • Academic Representative (Internal to Specialty) - 100%
  • Academic Representative (External to Specialty) - 100%

Attending the Assessment Panel

Academic reps should attend the assessment panel. When this is not possible, it may be possible to arrange a teleconference call if agreed in advance. In this instance, the academic reps should receive the academic paperwork at least one week ahead of the assessment. This option will only be considered if there is no alternative. Note: GP operates differently as all panels are virtual and is therefore an exception.

Most assessments take place at the Deanery House which is based a 15 minute drive out of central Bristol in Hambrook. Some assessments (Public Health and General Surgery) will take place at other sites and are arranged external to the Severn Deanery. General Surgery assessments are coordinated by the Peninsula Deanery (see contacts below).

Paperwork Responsibilities

Trainee Responsibility

Academic Clinical Fellows and Clinical Lecturers (NIHR and locally funded) will need to complete Annex A (PDP) and submit to their specialty school support manager in advance of their assessment alongside all their clinical paperwork. They should have a meeting with their academic supervisor at least one month prior to their assessment in order to complete this. It is advisable to meet two months in advance to discuss the paperwork, and then one month in advance to sign it off for submission for their assessment. They should also submit their Learning Needs Analysis document to be discussed at their ARCP/RITA.

Academic Panel Responsibility

The academic supervisor is required to complete the Report on Academic Progress form (Annex B) which needs to be agreed and signed by the trainee for submission to the joint academic/clinical ARCP Panel.  This should be attached to their main ARCP/RITA outcome form. This document will be provided on the day by the relevant school support manager coordinating the assessments.  The role of the academics on the ARCP panel is to review the academic work and progress and also the integration of their academic and clinical training.

Assessment Co-ordinator Responsibility

The School Support Manager coordinating the assessments will contact the specialty academic lead ahead of the assessments and ask them to find an internal academic rep – see guidance below. They will also contact the trainee in advance of the assessment and advise them to complete and submit the paperwork detailed above. They will be responsible for providing academic reps with information ahead of the assessment, including sending out any trainee paperwork at least 1 week in advance. If you have not received the paperwork and the assessment is under 1 week away, please contact the relevant person as detailed in the table below.

This may work differently for General Surgery within the Peninsula and with Public Health, so please contact them directly regarding their processes.

Assessment Co-ordinators: Responsibility for finding Academic Reps

Assessments are coordinated by the School Support Manager for each specialty school.

External Academic Reps – Deanery

Alison Needler, CAT School Administrator, will be in charge of finding external academic reps for each assessment panel (excluding Public Health, and General Surgery – Peninsula) and will be your initial contact. Thereafter your contact will become the School Support Manager.

Internal Academic Reps – Specialty Academic Leads

Academic Leads within a specialty are responsible for finding the internal academic rep who should if at all possible be an ACF or CL academic supervisor. The School Support Manager will contact leads ahead of an assessment and request that you identify someone within your specialty who will be suitable to sit on the panel. Where possible, this person should not be involved with the trainee’s day to day academic supervision, though this will not always be possible. The Academic Lead is responsible for informing the School Manager who this rep will be.